Procedure

Deadline submitting applications before November 1^st 2024, 23.59 (CET)

Step 0: October 11^th 2024 (between 9 AM and 5 PM) – Pitches
Researchers who intend to submit an application have the opportunity to present and explain their plan to the Patient Panel (and Boardmembers of the funds). To apply for the pitch, please send an email to: paneluitzicht@oogvereniging.nl. For more information, please call Mirjam Boers 030-2006315 (Oogvereniging).

Step 1: November 2^nd until November 15^th 2024 – Committee Criteria
A committee to be appointed by UitZicht of three experts (Mrs. Prof. M.J. Jager, Mr. T.T.J.M. Berendschot, PhD, and Mr. Prof. R.O. Schlingemann) will decide whether your request for a subsidy meets the definitions and preconditions and thus qualifies for UitZicht. If this is not the case, the application will be returned.

Step 2: November 2^nd until November 20^th 2024 – Committees Reviewers
Several ‘Committees Reviewers’ (different subject blocks) are appointed by the UitZicht Committee. Their task is to appoint scientific experts to review. If Committee Members themselves are requested to review, they can only review an application of another subject block than the subject of their Committee.

Step 3: November 16^th 2024 until February 1^st 2025 – Advice by the Patient Panel (Relevance)
A group of about 10 - 15 patients will establish an advice to the applicant. The reviews are collected by the secretariat.

Step 4: November 27^th 2024 until January 25^th 2025 – Scientific Reviews
The reviewers are being approached and requested for a review. Reviews are collected by the secretariat.

Step 5: February 15^th until March 3^rd 2025 (before 9.00 AM CET) -  Rebuttal
Rebuttal by the applicant on the Scientific Quality Reviews and on the Advice by the Patient Panel. Together with the rebuttal, researchers are given the opportunity (no obligation) to send in a short video presentation (max. 5 minutes, before March 25th) to provide a verbal explanation of the planned project.

Step 6: March 6^th until March 20^th 2025 – Final Ranking and Final Advice
The Committee Scientific Quality is appointed by the UitZicht Committee. Their task is to evaluate the objectivity and fairness of the reviews. The members of this Committee give their final ranking and the Patient Panel gives its final advice.

Step 7: April 10^th 2025 – Funds
Participating funds receive their subsidy requests, the reviews, the advice, the rebuttals, the video presentations and the ranking.

Step 8: April 21^st until May 19^th 2025 – Board meetings participation funds
The participating funds each have their own board meeting. The funds announce their intended decisions to the secretariat of UitZicht.

Step 9: May 27^th 2025 – Coordination Meeting
The participating funds in UitZicht meet. The main goal of this meeting is to avoid overfunding.

Step 10: May 27^th until May 31^st 2025 (before 9.00 AM CET) – Final decisions
The funds announce their final decisions to the secretariat of UitZicht.

Step 11: Before July 1^st 2025 – Funds inform the applicants about their decisions

Parallel - previous awarded research

• Previous awarded researchers have to deliver their progress report before the March 1^st 2025.
• By March 2^nd 2025 these reports will be sent to the Progress Committee.
• Around April 20^th 2025 the report of the Progress Committee is completed. The funds will be informed.